October 2018
CASRA Board of Directors
Meeting Minutes
10/15/2018
Attendees
|
Name |
Present |
Name |
Present |
|
Erik Endler |
Y |
Mitchell Williams |
T |
|
Barry Lawrence |
Y |
Frank Giullano |
N |
|
Rey Quiroz |
Y |
Missy Lambert |
Y |
|
Desiree Ridgell |
T |
Mark Patterson |
N |
|
|
|
Charlie Pope |
Y |
|
Bruce Cochrane |
T |
Trey Krell |
Y |
|
Robert Fereday |
N |
Marty Kuser |
Y |
|
Kevin Garvey |
N |
Perry Kelley |
Y |
|
|
|
|
|
|
|
|
|
|
|
Others |
|
|
|
|
Robin Miller |
Y |
Mark Jennings |
Y |
Location : Bowie, MD Jireh Place
Call to Oder: At 6:35 PM by President, Erik Endler
Agenda
Executive Discussion
Role of the Executive Director
Approve Minutes:
Motion to approve the minutes for the 7/31 BOD Meeting by the Secretary, seconded by T Krell
Motion carried unanimously
Executive Committee Minutes regarding Assignor payments for Maria Cribbs and Bruce Harris were approved
Rules and Discipline Committee. Frank has dropped of the grid. Barry to replace Motion was made by Charlie Pope, seconded by Missy Lambert, Motion passed
Assignor Issues
Payments have been made to all assignors, (except Bob and Missy) through June 30
Committee Reports
Business Process Committee
No report given
R&D Committee Report
Nothing to Report –
Contract Committee Report
No Discussion
By Laws Committee
No report given
Finance Committee / Treasurers Report
Delay in movement of funds to Arbiter Pay is impacting payments
Executive Director Report
A Collections report was distributed and discussed. Old billing has been mostly cleaned up. Reviewed more recent billing report
EDP is going well, issues still remain with a high number of single games. Forfeits and game changes are down from past year
See Action Items
New Business
New Contracts with SAC, Elite Tournaments and MD Majors was announced. Will add an additional 300 referees from Elite
Schedule a meeting with Assignors to review the situation
Action Items
|
Action Item |
Owner |
Due Date |
Done |
|
Send email to assignors asking them to change password |
Miller |
8/5/2018 |
|
|
Mark to document invoice process he has developed and share with other assignors |
Jennings |
8/7/2018 |
|
|
Erik to reach out to Frank regarding R&D Committee activities |
Endler |
8/7/2018 |
Complete |
|
Assignor Payment to be completed in two weeks |
Ridgell |
8/20/2018 |
Partial |
|
Tracking Receivables and General Ledger Entries |
Miller / Ridgell |
On going |
|
|
Treasurer to provide list of Referee’s who do not have an ArbiterPay Account |
Ridgell |
8/3/2018 |
Status? |
|
Provide a report of Referees who did 25 or more NCSL matches this spring |
Miller |
8/7/2018 |
Status? |
|
Exec Director to send contract to EDP |
Miller |
8/2/2018 |
Done |
|
Mark to coordinate Assignors meeting to explain EDP issues |
Jennings |
8/7/2018 |
Done |
|
President to draft letter to Clubs and Referees explaining the EDP situation |
Endler |
8/7/2018 |
Done |
|
Business Process Committee to continue fleshing out processes |
Business Process Committee |
Ongoing |
|
|
ED to send contract list to Assignors for review and update |
Miller |
11/3/2018 |
|
|
Cross reference Bill To in Arbiter to Quick Books for correction and update |
Miller |
11/10/2018 |
|
|
Arbiter Cleanup Referee’s Teams, Sites,Games |
Assignors and Miller |
Ongoing |
|
|
New Welcome Message for Arbiter |
Jennings |
10/19/2018 |
Done |
|
Status of D&O insurance through NASO |
Miller |
10/30/2018 |
Status? |
Motion to Adjourn was made by Erik Endler Seconded by Bruce Cochrane. Motion carried unanimously
Meeting Adjourned at 10:24 PM
Next Meeting November 19 (Monday) Jireh Place at 6:30