CASRA Board of Directors

Meeting Minutes

01/28/2019

Attendees

Name	Present	Name	Present
Erik Endler	Y	Mitchell Williams	Y
Barry Lawrence	Y	Frank Giuliano	N
Rey Quiroz	Y	Missy Lambert	Y
Desiree Ridgell	T	Mark Patterson	T
		Charlie Pope	Y
Bruce Cochrane	Y	Trey Krell	Y
Robert Fereday	N	Marty Kuser	N
Kevin Garvey	N	Perry Kelley	Y
Others
Robin Miller	Y	Mark Jennings	Y

Location :   321 Capital Columbia MD

Call to Oder:   At 6:30 PM by President,  Erik Endler

Agenda

Approve Minutes:

Motion to approve the minutes for the 11/19 BOD Meeting by Rey Quiroz, seconded by Missy Lambert

Motion carried unanimously, Minutes were approved

1099 Discussion

Multiple issues are impacting the creation and delivery of 1099’s

· Cash Games

· Lack of Referee Information  SSN

· Issue raised regarding the visibility of full SSN for Officials  (Security Issue)

Annual Elections

· Ballot presented for BOD by Election Chair  Bruce Cochrane

· Discussion regarding term for Kevin Garvey.  Term ends 2020

M Lambert made motion to approve the Ballot.  M Jennings seconded   Ballot approved unanimously

Assignor Issues

· Invoicing requires Game Verification   Compensate Assignors for weekly game verification

· Client List needs verification by Assignors

· November Payments

· Payment Proposal by Erik   50% of past years league fees divided by 12 and paid upon receipt of monthly invoice from assignor.   Reconciliation at end of season. 

Committee Reports

Business Process Committee

No report given

R&D Committee Report

Nothing to Report –

Contract Committee Report

No Discussion

By Laws Committee

· Mark Jennings presented proposal to modify the By-Laws implementing staggered terms for the Officers.  Issue being to have continuity for the Executive officers.

· Changes are attached to minutes

· Discussion was held regarding changes and BOD voted to proceed

· Motion made by B Cochrane, Seconded by M Lambert   Passed unanimously

 Finance Committee / Treasurers Report

1099 Discussion

Executive Director Report

Open Invoice Report was discussed. To date $109,000 has been collected

Action Item – ED update 2019 Tournaments on Web Site

Discussion Items

· Standard Contract

· Calvert, Charles and St. Mary’s Fee increases

· Ann Arundel Cup Fees

· Embassy Cup Fees

· NCSL Rates need to be standardized and increased.  Proposing a 3 year plan to increase fees to CCL Rates

· High School Soccer  - Garrett Tucker will manage at a fee of $2.00 per match

· MIAA Bid and Current fee structure discussed

· Background Check Discussion

o Required for all Public High School Games and some Private

Erik to draft an menu for Public, Private and DC High School Games

New Business

New Leagues for Spring Season

· Beltway League   - Scott Becker

· Chesapeake League  - Mike Libber

Referees.  Not enough new referees taking classes or existing referees recertifying

Action Items

Action Item	Owner	Due Date	Done
Send email to assignors asking them to change password	Miller	8/5/2018	Complete
Mark to document invoice process he has developed and share with other assignors	Jennings	8/7/2018	Complete
Erik to reach out to Frank regarding R&D Committee activities	Endler	8/7/2018	Complete
Assignor Payment to be completed in two weeks	Ridgell		Status?
Tracking Receivables and General Ledger Entries	Miller / Ridgell	On going
Treasurer to provide list of Referee’s who do not have an ArbiterPay Account	Ridgell	8/3/2018	Ongoing
Provide a report of Referees who did 25 or more NCSL matches this spring	Miller	8/7/2018	Status?
Exec Director to send contract to EDP	Miller	8/2/2018	Done
Mark to coordinate Assignors meeting to explain EDP issues	Jennings	8/7/2018	Done
President to draft letter to Clubs and Referees explaining the EDP situation	Endler	8/7/2018	Done
Business Process Committee to continue fleshing out processes	Business Process Committee	Ongoing
ED to send contract list to Assignors for review and update	Miller	11/3/2018	Working
Cross reference Bill To in Arbiter to Quick Books for correction and update	Miller	11/10/2018	Working
Arbiter Cleanup  Referee’s Teams, Sites, Games	Assignors and Miller	Ongoing
New Welcome Message for Arbiter	Jennings	10/19/2018	Done
Status of D&O insurance through NASO	Miller	10/30/2018	Complete
Erik to send email to Mark Jennings outlining requirements for the Nominating Committee	Endler	11/30/2018	Complete
Kevin Garvey to send Word Copy of By Laws to BOD	Garvey	12/1/2018	Complete
BOD to respond to Kevin Garvey with By Laws changes	BOD	12/31/2018	Complete
Desiree to send P&L Statement to BOD	Ridgell	11/30/2018	Status
Open Invoice Report to BOD	Miller	Ongoing
Bethesda Tournaments – Lessons Learned	Lambert Jennings	12/15/2018	?????
Assignors invoices due to Treasurer by 11/30 for all Fall Matches	Assignors	11/30/2018	??????
Assignor Payments for Fall due to Assignors	Ridgell	12/20/2018	??????
ED to add 2019 Tournaments to Web Site and Arbiter	Miller	2/28/1019	Partoa;

Motion to Adjourn was made by Bruce Cochrane     Seconded by Trey Krell   Motion carried unanimously

Meeting Adjourned at 10:15 PM

Next Meeting:  AGM – February 23, 2018