August 2018
CASRA Board of Directors
Meeting Minutes
07/31/2018
Attendees
|
Name |
Present |
Name |
Present |
|
Erik Endler |
Y |
Mitchell Williams |
Y |
|
Barry Lawrence |
Y |
Frank Giullano |
N |
|
Rey Quiroz |
Y |
Missy Lambert |
T |
|
Desiree Ridgell |
Y |
Mark Patterson |
N |
|
|
|
Charlie Pope |
N |
|
Bruce Cochrane |
Y |
Trey Krell |
Y |
|
Robert Fereday |
y |
Marty Kuser |
Y |
|
Kevin Garvey |
Y |
Perry Kelley |
Y |
|
|
|
|
|
|
|
|
|
|
|
Others |
|
|
|
|
Robin Miller |
Y |
Mark Jennings |
Y |
Location : Columbia, MD
Call to Oder: At 6:30 PM by President, Erik Endler
Agenda
Approve Minutes:
Motion to approve the minutes for the 6/23 BOD Meeting by the Secretary, seconded by T Krell
Motion carried unanimously
Assignor Issues
Account Password Changes should be done on regular basis (every 90 days)
Discussed was the game number issue
Arbiter has issued a new script to assist with assigning. Recommended not to use due to problems with site and sub site.
See Action Items
Committee Reports
Business Process Committee
See Action Items
R&D Committee Report
Nothing to Report – Chairman not present See Action Items
Contract Committee Report
No Discussion
By Laws Committee
Goal is to have changes ready by 9/30 for Board Review and Discussion.
Goal is to present updated By Laws to Membership at the AGM
Finance Committee / Treasurers Report
Assignor Payments for Spring
Mark to share spreadsheet he developed to assist in the invoicing process
See Action Items
Executive Director Report
A Collections report was distributed and discussed.
New Business
New Contracts with SAC, Elite Tournaments and MD Majors was announced.
EDP Discussion
No movement on either the Tournament or Fall Season.
Discussion about a meeting with EDP management. Nothing is set
Contract will be sent
Need to prepare letter to Referees and Clubs
Schedule a meeting with Assignors to review the situation
Action Items
|
Action Item |
Owner |
Due Date |
Done |
|
Send email to assignors asking them to change password |
Miller |
8/5/2018 |
|
|
Mark to document invoice process he has developed and share with other assignors |
Jennings |
8/7/2018 |
|
|
Erik to reach out to Frank regarding R&D Committee activities |
Endler |
8/7/2018 |
|
|
Assignor Payment to be completed in two weeks |
Ridgell |
8/20/2018 |
|
|
Tracking Receivables and General Ledger Entries |
Miller / Ridgell |
On going |
|
|
Treasurer to provide list of Referee’s who do not have an ArbiterPay Account |
Ridgell |
8/3/2018 |
|
|
Provide a report of Referees who did 25 or more NCSL matches this spring |
Miller |
8/7/2018 |
|
|
Exec Director to send contract to EDP |
Miller |
8/2/2018 |
|
|
Mark to coordinate Assignors meeting to explain EDP issues |
Jennings |
8/7/2018 |
|
|
President to draft letter to Clubs and Referees explaining the EDP situation |
Endler |
8/7/2018 |
|
|
Business Process Committee to continue fleshing out processes |
Business Process Committee |
Done |
|
Motion to Adjourn was made by Ray Seconded by Perry. Motion carried unanimously
Meeting Adjourned at 10:04 PM